Once the Resort Municipality of Whistler (RMOW) receives a completed Film Permit Application, the request is assessed internally to make sure it conforms with existing by-laws and safety considerations. Assuming the application is approved by the municipality and the $125 non-refundable application fee is paid, there are a few other conditions a production must meet before the Film Permit is issued:
Conditions of Approval:
1. Certificate of Insurance
The RMOW requires proof of liability insurance, naming the Resort Municipality of Whistler (and the Whistler Village Land Co Ltd, should any filming take place in the village) as additional insured and must contain a cross liability clause in favour of those corporations for $3 million CDN liability. A copy of the document must be put on file at the RMOW.
Please note: A Film Permit will not be issued without receipt of proof of insurance.
2. Additonal Approvals and Permits
Sometimes additional approvals and permits will be required for a shoot, the terms and conditions of these will be outlined on the Film Permit itself.
3. Damage Deposit
A damage deposit of $6,000 is required for the first 20 days of production to ensure there is no damage to RMOW’s property, locations are restored to their original condition and that filming fees are paid. In the event that the production exceeds 20 days, a second deposit will be required.
Refunds of damage deposits will be issued by cheque once production has wrapped and the condition of locations have been assessed by municipal staff and deemed acceptable.
Once the paperwork is order, additional approvals and permits have been obtained by the production company and full fees are received, the Film Permit will be issued. At that time a representative of the production company is required to sign the permit and return a copy to the RMOW Film Permit Coordinator either by fax, email, mail or in person.