How do I?
Answers to frequently asked questions
How do I contact members of council?
Find phone numbers and email addresses for members of council here.
How do I write a letter to council?
Correspondence should be addressed to mayor and council, signed and contain a return mailing address. The corporate officer must receive the correspondence no later than noon on the Wednesday preceding a regular or special meeting, to be included on the next agenda. Letters may be faxed to 604-935-8109 or emailed to email@example.com. While email correspondence does not need a signature, it must contain contact information, including full name, mailing address, email address and telephone number.
Your letter will be acknowledged (received) during a council meeting. Council may just receive you letter, direct further action, or refer it to staff. In any case, the corporate officer responds to letters informing the author of council's action.
If you are writing in regard to a public hearing, your letter must be received prior to the start of the hearing to be considered. Letters may be faxed or emailed. If your correspondence is received after the close of the public hearing, it will not be received by council unless correspondence is requested after the bylaw is adopted.
How do I make a presentation to council?
Delegations wishing to appear before council must write to mayor and council requesting permission, and notify the corporate officer, in writing, with a detailed synopsis of the presentation and the name of the person giving the presentation, which council meeting they wish to attend and any desired resolutions or activities. Each delegation is allotted five minutes to speak. Requests must be received by noon on the Wednesday prior to a meeting to be placed on the next agenda.
There is a public question and answer period at the start of every council meeting, as well.
How do I attend a council meeting?
All regular council meetings are open to the public and no person is excluded, except in the case of improper conduct. If, however, in the opinion of council, the public interest so requires, the public may be excluded from a special or closed meeting. This usually occurs in matters pertaining to personnel and land matters, labor or employee negotiations, law enforcement, litigation or potential litigation and information prohibited from disclosure pursuant to the Freedom of Information and Protection of Privacy Act. Closed meetings are usually held in the morning.
Regular council meetings are held on the first and third Tuesdays of each month at 5:30 p.m., except for the month of January-meetings are held on the second and fourth Tuesdays. Public hearings may interrupt the regular meeting at 6 p.m., in which case the regular meeting will resume once the hearing is closed. Council may cancel regular meetings and schedule special meetings to accommodate schedule conflicts.
How do I obtain an agenda and council package?
Agendas are posted on the bulletin board outside municipal hall by the Friday prior to a meeting, faxed to a distribution list and posted online on this website. Extra copies are available in the Chambers at Maurice Young Millennium Place before a meeting. There is no charge for agendas. Council packages are available online.
If you have any questions regarding this information, contact the legislative services department via email at firstname.lastname@example.org.