Council frequently asked questions

How do I contact members of council?

Mayor's Office

Councillors

How do I write a letter to council?

Correspondence should be addressed to “Mayor and Council,” signed and contain a return mailing address.

The corporate officer must receive the correspondence no later than noon on the Wednesday before a Regular Council Meeting.

Letters may be emailed to corporate@whistler.ca.

While email correspondence does not need a signature, it must contain contact information, including:

• Full name;
• Mailing address;
• Email address;
• Phone number.

During a Council Meeting:

• Council may just receive you letter;
• Council may direct further action; or
• Council may refer it to staff.

In any case, the corporate officer responds to letters informing the author of Council's action.

Submission for a public hearing

Letters may be emailed. The Corporate Officer must receive the correspondence no later than noon on the Wednesday preceding a Public Hearing for the letter to be included in the agenda package, correspondence received after the package but before the Public Hearing will be published as late correspondence on the day of the Public Hearing. All submissions will form part of the public record.

New: If your correspondence is received after the 3:30 p.m. deadline on the day of the Public Hearing, it will not be received by Council, unless correspondence is requested after the bylaw is adopted.

How do I make a presentation to council?

Members of the public can make presentations to council at Regular Council Meetings.

Here are guidelines for presenting to Council.

How do I receive a proclamation from Council?

The Resort Municipality of Whistler may receive requests for formal pronouncement of proclamations by Council from groups and organizations who wish to raise awareness of an upcoming event, week, or day.

A date for the proclamation to appear on a Council Agenda is arranged by contacting the Legislative Services Department at least three weeks prior to the date of the formal pronouncement. Requests must be emailed to the Legislative Services Department at corporate@whistler.ca and should provide a letter to include in the Council package (as correspondence) that contains the following information:

• Name of organization/group/individual requesting the proclamation.
• Contact information including email, phone number, and mailing address for the person or group arranging for the proclamation.
• Title of the proclamation.
• A legal copy of the wording for the proclamation.
• Information about the proclamation and its purpose.

If an organization/group wishes to have a photo opportunity with the Mayor or a member of Council, this should be arranged outside of the Council meeting and can be done by contacting the Corporate Coordinator atjsakamoto@whistler.ca"> jsakamoto@whistler.ca. 

How do I attend a council meeting?

All Regular Council Meetings are open to the public. No one will be excluded from attending, except in the case of improper conduct.

View the Regular Council Meeting schedule.

Council may under some circumstances, defined in Section 90 of the Community Charter, exclude the public from a closed council meeting.

How do I find Agendas and Minutes?

Agendas are posted online, and on the bulletin boards outside Municipal Hall by the Friday prior to a Meeting. Hard copies of Agendas are available at Regular Council Meetings and Committee of the Whole Meetings.

Find Council Agendas, Packages, Minutes, and Briefs for Council Meetings.