Public Hearing Correspondence
If you are writing for a Public Hearing, your letter must be received by 4:00 p.m. on the day of the Public Hearing.
Letters may be faxed or emailed. Correspondence relating to a Bylaw will need to be addressed "to Mayor and Council" and must contain a civic mailing address. All submissions will form part of the public record. Council will not consider submissions received after the close of the Public Hearing.
For more details relating to Public Hearings, please see the Rezoning Review Process.
If you would like to present at a Public Hearing, please refer to the Public Hearings Section under Presenting to Council for instructions.
Request a Proclamation from Council
The Resort Municipality of Whistler may receive requests for formal pronouncement of proclamations by Council from groups and organizations who wish to raise awareness of an upcoming event, week or day. A date for the proclamation to appear on a Council Agenda is arranged by contacting the Legislative Services Department at least three weeks prior to the date of the formal pronouncement.
Requests must be emailed to Legislative Services at firstname.lastname@example.org and must provide a letter that contains the following information in order to be considered:
- Addressed to "Mayor and Council";
- Name of organization/group/individual requesting the proclamation;
- Contact information including email, phone number, and mailing address for the person or group arranging for the proclamation;
- Title of the proclamation;
- Information about the proclamation and its purpose; and
- A copy of the proclamation wording.
No presentation is needed to Council, but supplementary letters or information regarding the proclamation is encouraged.
When your proclamation request is addressed during the correspondence section of the Regular Council meeting, Council will vote on a motion and may proclaim your event or day/week of special interest. Once proclaimed, Legislative Services will prepare the official proclamation and present it to the individual representing the organization/group, with the Mayor’s signature and gold seal of the Resort Municipality of Whistler.
The Legislative Services Department may alter the wording, grammar and spelling of the proclamation to ensure consistency and correctness.
Request to Light a Landmark
Please include a cover letter addressed to "Mayor and Council" with information regarding your campaign or cause included in the subject matter for Council to review when considering your request at a Regular Council Meeting. Proclamation requests that also include lighting a local landmark must email email@example.com. Please note that if the date of your event has already been requested we will not be able to accommodate you but will consider alternate dates if available. Please fill out the Lightup Landmark Request Form.
Request a Photo Opportunity with the Mayor or Council
If an organization or group wishes to have a photo opportunity with the Mayor orCouncil, this should be arranged outside of the Council meeting and can be done by contacting the Executive Secretary at firstname.lastname@example.org.
Correspondence should be:
- Addressed to “Mayor and Council”
- Contain a return mailing address
The Municipal Clerk must receive the correspondence no later than noon on the Wednesday preceding a Regular or Special Meeting for the letter to be included in the Council Agenda.
Your letter, with your full contact information, will appear on the Council agenda under the correspondence section. It will be acknowledged (received) during a Council Meeting.
- Council may just receive your letter
- Council may direct further action
- Council may refer it to staff
Regardless, the Municipal Clerk responds to letters informing the author of Council's action.
Letters can be mailed, faxed or emailed.
Mayor and Council
Resort Municipality of Whistler
4325 Blackcomb Way
Whistler, BC V8E 0X5
Click here for the full municipal contact list
While email correspondence does not need a signature, it must contain contact information, including:
- Full name
- Mailing address
- Email address
- Phone number