Writing to Council

Letters may be faxed or emailed. Correspondence relating to a Bylaw will need to be addressed "to Mayor and Council" and must contain a civic mailing address. All submissions will form part of the public record. Council will not consider submissions received after the close of the Public Hearing.

For more details relating to Public Hearings, please see the Rezoning Review Process.

If you would like to present at a Public Hearing, please refer to the Public Hearings Section under Presenting to Council for instructions.

Request a Proclamation from Council

The Resort Municipality of Whistler may receive requests for formal pronouncement of proclamations by Council from groups and organizations who wish to raise awareness of an upcoming event, week or day. A date for the proclamation to appear on a Council Agenda is arranged by contacting the Legislative Services Department at least three weeks prior to the date of the formal pronouncement.

Requests must be emailed to Legislative Services at corporate@whistler.ca and must provide a letter that contains the following information in order to be considered:

Addressed to "Mayor and Council";
Name of organization/group/individual requesting the proclamation;
Contact information including email, phone number, and mailing address for the person or group arranging for the proclamation;
Title of the proclamation;
Information about the proclamation and its purpose; and
A copy of the proclamation wording.

No presentation is needed to Council, but supplementary letters or information regarding the proclamation is encouraged.

When your proclamation request is addressed during the correspondence section of the Regular Council meeting, Council will vote on a motion and may proclaim your event or day/week of special interest. Once proclaimed, Legislative Services will prepare the official proclamation and present it to the individual representing the organization/group, with the Mayor’s signature and gold seal of the Resort Municipality of Whistler.

The Legislative Services Department may alter the wording, grammar and spelling of the proclamation to ensure consistency and correctness.

Request to Light a Landmark

Please include a cover letter addressed to "Mayor and Council" with information regarding your campaign or cause included in the subject matter for Council to review when considering your request at a Regular Council Meeting. Proclamation requests that also include lighting a local landmark must email corporate@whstler.ca. Please note that if the date of your event has already been requested we will not be able to accommodate you but will consider alternate dates if available. Please fill out the Lightup Landmark Request Form.

Lightup Landmark Request Form

Request a Photo Opportunity with the Mayor or Council

If an organization or group wishes to have a photo opportunity with the Mayor orCouncil, this should be arranged outside of the Council meeting and can be done by contacting the Executive Secretary at mayorsoffice@whistler.ca.

Write to Council

Correspondence should be:

Addressed to “Mayor and Council”
Signed
Contain a return mailing address

The Municipal Clerk must receive the correspondence no later than noon on the Wednesday preceding a Regular or Special Meeting for the letter to be included in the Council Agenda.

Your letter, with your full contact information, will appear on the Council agenda under the correspondence section. It will be acknowledged (received) during a Council Meeting.

Council may just receive your letter
Council may direct further action
Council may refer it to staff

Regardless, the Municipal Clerk responds to letters informing the author of Council's action.

Letters can be mailed, faxed or emailed.

Media requests for Mayor and Council

The Resort Municipality of Whistler values the role that media play in keeping citizens informed. Our team of communications professionals will work with you to answer your questions and set up interviews with spokespeople.

Submit a media inquiry